Privacy Policy
Shenzhen Winson Optics Technology Co., Ltd. -- We are committed to protecting your personal data and respecting your privacy rights.
Table of Contents
Our Core Commitment
We do not sell, rent, trade, or otherwise transfer your personal data or business information to any third party for commercial purposes -- ever. Your data is used exclusively to serve your inquiry and deliver our precision optical solutions.
Who We Are
This Privacy Policy is issued by Shenzhen Winson Optics Technology Co., Ltd. ("Winson Optics," "we," "us," or "our"), a precision optical components manufacturer headquartered in Shenzhen, China.
We operate the website winson-optics.com and provide B2B custom manufacturing services for optical lenses, cover glass, and precision panels for clients in North America, Europe, and worldwide.
Data Controller Contact:
Company: Shenzhen Winson Optics Technology Co., Ltd.
Contact Person: Iris (Privacy Officer)
Email: [email protected]
Website: https://winson-optics.com/
Information We Collect
We collect only the minimum information necessary to respond to your business inquiries and deliver our services. We collect data through two primary channels:
2a. Inquiry & Contact Forms
When you submit a quote request, product inquiry, or contact form on our website, we may collect the following information:
Business Identity
- Full name
- Job title / role
- Company / organization name
- Country / region
Contact Details
- Business email address
- Phone number (optional)
- WhatsApp / WeChat (if provided)
Technical & Project Information
- Product specifications & drawings (CAD, CDR, PDF)
- Material requirements & quantities
- Application / industry sector
- Message content & project description
Note on Technical Files: Any drawings, blueprints, or design files you share with us are treated as strictly confidential business information and are used solely to prepare your quotation. We do not share these with any third parties.
2b. Website Cookies & Automatic Data
When you visit winson-optics.com, our servers and analytics tools may automatically collect technical data about your visit:
- IP address -- used to determine general geographic region and for security purposes
- Browser type & version -- for website compatibility and performance optimization
- Pages visited & time spent -- to understand which product content is most useful to visitors
- Referring URL -- to understand how visitors discover our website
- Device type -- desktop, mobile, or tablet, for responsive design improvements
This data is collected in aggregate and is not used to personally identify individual visitors unless combined with information you voluntarily submit via a form.
Legal Basis for Processing
Under the EU General Data Protection Regulation (GDPR) and equivalent data protection laws, we rely on the following legal bases to process your personal data:
Pre-contractual & Contractual Necessity Art. 6(1)(b) GDPR
Processing your inquiry data, preparing quotations, and delivering technical support are necessary steps to enter into or perform a business contract with you.
Legitimate Interests Art. 6(1)(f) GDPR
We have a legitimate interest in improving our website, maintaining security, and communicating with existing business contacts about relevant product updates. These interests do not override your fundamental rights.
Consent Art. 6(1)(a) GDPR
Where we use non-essential cookies or send marketing communications, we will first obtain your explicit consent. You may withdraw this consent at any time without affecting the lawfulness of prior processing.
Legal Obligation Art. 6(1)(c) GDPR
We may retain certain records (e.g., transaction records, invoices) to comply with applicable Chinese accounting laws, export regulations, and international trade compliance requirements.
How We Use Your Data
We use the information you provide strictly for the following business purposes:
Quotation & Pricing
To analyze your technical requirements (materials, dimensions, tolerances, quantities) and prepare accurate, tailored pricing for your project.
Technical Support
To provide engineering consultation, review design drawings, advise on material selection (sapphire, PMMA, PC, glass), and support your product development lifecycle.
Order Communication
To communicate about prototyping progress, production timelines, quality inspection reports, shipping arrangements, and after-sales follow-up.
Website Improvement
To analyze aggregated website usage patterns (via cookies) in order to improve content, navigation, and the overall user experience for B2B buyers and engineers.
Business Updates (with consent)
To send relevant product updates, new material announcements, or industry news -- only where you have explicitly opted in to receive such communications.
Compliance & Security
To maintain records required by Chinese commercial law, international trade regulations (RoHS/REACH compliance documentation), and to protect against fraud or unauthorized access.
Purpose Limitation: We will not use your data for any purpose other than those listed above without first informing you and, where required by law, obtaining your explicit consent.
Data Sharing & Third Parties
We Do Not Sell Your Data
Winson Optics does not sell, rent, lease, trade, or otherwise transfer your personal data, business contact information, technical drawings, or project specifications to any third party for commercial gain, marketing purposes, or any other reason. Your business information is your property.
We may share your data only in the following limited and necessary circumstances:
Service Providers (Data Processors)
We use trusted third-party service providers to operate our website and business (e.g., web hosting, email delivery, CRM software). These providers are contractually bound to process data only on our instructions and in compliance with GDPR. They are not permitted to use your data for their own purposes.
Manufacturing Partners
In cases where we coordinate with specialized sub-suppliers in Shenzhen, Huizhou, Guangzhou, or Dongguan for specific manufacturing processes, only the minimum technical information necessary (e.g., product specifications) is shared. No personal contact data is shared without your knowledge.
Legal Requirements
We may disclose data if required by applicable law, court order, or government authority (e.g., Chinese customs regulations, international trade compliance). We will notify you where legally permissible.
Business Transfers
In the event of a merger, acquisition, or sale of assets, your data may be transferred to the successor entity, which will be bound by the same data protection obligations. You will be notified in advance.
Data Protection Measures
We apply the same engineering precision to data security that we apply to our optical manufacturing. Our technical and organizational measures include:
SSL/TLS Encryption
All data transmitted between your browser and our website is encrypted using HTTPS/TLS protocols.
Secure Data Storage
Data is stored on secure, access-controlled servers with regular backups and encryption at rest.
Access Controls
Only authorized Winson Optics personnel with a legitimate business need can access your data, on a strict need-to-know basis.
Confidentiality Agreements
All staff and third-party service providers are bound by confidentiality obligations regarding client data and technical information.
Breach Response
In the unlikely event of a data breach affecting your rights, we will notify you and relevant supervisory authorities within 72 hours as required by GDPR.
Regular Reviews
Our data protection practices are reviewed regularly to ensure they remain current with evolving legal requirements and security standards.
Important Notice: While we implement robust security measures, no method of data transmission over the internet or electronic storage is 100% secure. We encourage you to use secure, encrypted channels (such as TLS-protected email) when sharing sensitive technical drawings or business information.
International Data Transfers
Winson Optics is headquartered in Shenzhen, China. When you contact us from the European Economic Area (EEA), United Kingdom, or other regions with data protection laws, your personal data will be transferred to and processed in China.
China is not currently recognized by the European Commission as providing an "adequate" level of data protection equivalent to the EEA. Therefore, we implement appropriate safeguards for such transfers, including:
- Standard Contractual Clauses (SCCs): Where required, we use EU-approved Standard Contractual Clauses to ensure your data is protected to GDPR standards.
- Data Minimization: We transfer only the minimum data necessary to process your inquiry and fulfill our contractual obligations.
- Contractual Necessity: In many cases, the transfer is necessary to perform the B2B contract you have requested (e.g., manufacturing your custom optical components).
You may request a copy of the safeguards we have in place for international transfers by contacting [email protected].
Data Retention
We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, or as required by applicable law:
| Data Category | Retention Period | Reason |
|---|---|---|
| Inquiry / quote request data | 3 years from last contact | Legitimate business interest, potential repeat orders |
| Order & contract records | 7 years | Chinese commercial law & accounting requirements |
| Technical drawings & specifications | Duration of business relationship + 2 years | Quality traceability & warranty support |
| Website analytics (cookies) | Up to 2 years | Website improvement (anonymized/aggregated) |
| Marketing communications (with consent) | Until consent is withdrawn | Consent-based processing |
After the applicable retention period, data is securely deleted or anonymized. You may request earlier deletion subject to legal retention requirements (see Your Rights below).
Your Rights Under GDPR
If you are located in the European Economic Area (EEA), United Kingdom, or another jurisdiction with equivalent data protection laws, you have the following rights regarding your personal data:
Right of Access
Right to Rectification
Right to Erasure ("Right to be Forgotten")
Right to Object
Right to Data Portability
Right to Restriction of Processing
Right to Withdraw Consent
How to Exercise Your Rights: To exercise any of the above rights, please email [email protected] with the subject line "Data Rights Request." We will respond within 30 calendar days. We may need to verify your identity before processing your request.
Contact & Complaints
Privacy Officer
Iris
Partner & Privacy Officer
Guangming Jin Tian Industrial Building
Other Contacts
Right to Lodge a Complaint with a Supervisory Authority
If you are located in the EEA and believe we have not handled your data in accordance with GDPR, you have the right to lodge a complaint with your local data protection supervisory authority. For example:
- Germany: Bundesbeauftragter für den Datenschutz und die Informationsfreiheit (BfDI) -- www.bfdi.bund.de
- United Kingdom: Information Commissioner's Office (ICO) -- ico.org.uk
- Switzerland: Federal Data Protection and Information Commissioner (FDPIC) -- www.edoeb.admin.ch
We encourage you to contact us first at [email protected] so we can address your concerns directly.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our business practices, legal requirements, or regulatory guidance. When we make material changes, we will:
- Update the "Last Updated" date at the top of this page
- Notify active business contacts via email where the changes significantly affect how we process their data
- Display a prominent notice on our website for a period of 30 days following any significant update
We encourage you to review this policy periodically. Your continued use of our website or services after any changes constitutes your acknowledgment of the updated policy.
Your Privacy is Our Priority
At Winson Optics, we apply the same precision and integrity to data protection that we bring to every optical component we manufacture. If you have any questions about this policy or how we handle your data, please reach out.
Contact Privacy Officer[email protected] · Shenzhen Winson Optics Technology Co., Ltd.